Methods for submitting POS Simplified Invoice
There are 3 modes for POS Invoice Submission
- Live Mode
- Batches Mode
- Background Mode
- Live Mode
- Batches Mode
- Background Mode
Live Mode, ensures that each invoice is sent to ZATCA immediately upon creation. This mode provides instant validation, allowing businesses to issue invoices only after receiving approval. While it guarantees compliance, it depends on a stable internet connection, as any downtime can delay transactions. This method is most suitable for businesses that need real-time verification, such as retail stores, supermarkets, and service providers.
ZATCA requires Standard Invoices to be submitted in real-time (Live Mode), ensuring immediate validation. However, for Simplified Invoices, ZATCA allows submission within 24 hours, giving businesses some flexibility in processing.
Batches Mode offers an efficient alternative. Instead of sending invoices one by one, they are stored and submitted in bulk at scheduled intervals. This reduces the load on the system and prevents delays in business operations, even when internet connectivity is unstable.
However, since validation occurs later, any errors or rejections are only identified during batch processing. This mode is particularly useful for large-scale businesses such as restaurants, hypermarkets, and wholesalers, where transactions happen continuously.
Batch mode will not automatically process; the user or supervisor has to manually select the invoices and submit them at the scheduled time.
Background Mode allows invoices to be submitted at specific times without manual intervention. Businesses can define a submission start and end time, during which invoices are automatically processed. If ZATCA’s system is temporarily unavailable, the ERP system retries submission until successful. This method minimizes operational interruptions and ensures compliance without constant monitoring. However, businesses must check logs periodically to confirm all invoices have been processed. It is ideal for warehouses, franchises, and organizations that prefer a hands-free approach to compliance.
The system administrator can set the start and end time for invoice submission to prevent server overload during peak hours and schedule it for non-busy periods. Many customers prefer to reschedule submission times during Ramadan and other holidays to manage workload efficiently.