Ensuring Timely Submission of B2C and POS Invoices in ERP Systems

With the implementation of ZATCA’s e-invoicing regulations in Saudi Arabia, businesses must ensure that invoices are submitted on time to remain compliant. One crucial setting in ERP systems is automatic submission of draft invoices, specifically for B2C (Business-to-Consumer) and POS (Point of Sale) invoices.

What Does This Setting Do?

The option "If Invoice still in Draft status, submit and send to ZATCA (Applicable for B2C/POS Invoice only)" controls whether draft invoices should be automatically submitted to ZATCA.

Two Possible Configurations:

🔹 Enabled (Checked):

If an invoice remains in Draft status, the system will automatically submit it to ZATCA within the allowed timeframe.
Ensures compliance with the rule that B2C and POS invoices must be submitted within 24 hours.

🔹 Disabled (Unchecked):

Draft invoices will not be submitted automatically.
They will stay in draft mode until they are manually finalized and sent.
If not submitted within 24 hours, this could lead to compliance violations.

Why Is This Important?

Ensures Compliance – ZATCA requires real-time reporting for B2B invoices and submission of B2C/POS invoices within 24 hours. Forgetting to submit draft invoices manually could lead to penalties.
Reduces Manual Effort – Automating draft invoice submission eliminates the need for manual follow-ups, saving time and preventing errors.
Prevents Delays and Rejections - Late submission can lead to issues with tax compliance and invoice validation, affecting business operations.

ZATCA’s e-invoicing regulations are designed to enhance transparency and streamline tax compliance. Ensuring that invoices are submitted on time, especially for B2C and POS transactions, is crucial for avoiding penalties. By enabling automatic submission of draft invoices, businesses can stay compliant while reducing the risk of human error.