Employee Attendance Tracking App (Checkin App)

The Employee Attendance Tracking App is designed to monitor employee work hours, streamline attendance management, and improve workforce productivity. It supports both on-site and remote working environments.

Features of Employee Attendance Tracking App

1. Check In & Check Out
• Tap to start your workday (Check In).
• Tap again to end your day (Check Out).
• Time will be recorded automatically.
2. Location Tracking
• App records your location when you check in or out.
• Can be set to allow check-in only from office or site.
3. Break Management
• Employees can take breaks during working hours.
• Maximum break time allowed: 2 hours per day
• Monthly break limit: 8 hours
• Once the monthly limit is exceeded, break access will be disabled automatically.
• Only one break is allowed per day.
4. Attendance History
• Employees can view complete attendance history anytime.
• It Shows:Check In & Check Out time
• Attendance records can be viewed daily or monthly.
• Managers and HR can access team attendance history and reports.
5. Attendance Request
Employees can submit attendance requests through the app.
• Select date and time
• Choose reason:
• Work From Home
• On Duty
• Attach files if needed

6. Expense Claim
Employees can submit expense claims easily.
• Select expense date
• Choose expense type
• Enter amount
• Add description and Attach receipt or file
• View claim history and status

7. Leave Application
Employees can apply for leave through the app.
• Select leave dates
• Choose leave type
• Add reason
• Attach documents if needed
• Track leave approval status

8. Complaint Management
• Employees can submit complaints or concerns directly through the app.
• HR/Admin can review and manage complaints.
9. User Access
• You can see only your data.
• Managers can see their team's data.
• HR/Admins can see everything.

Steps to Mark Attendance

Step 1: Open the App

• Launch the app on your mobile.
• You will see the Home screen that welcomes you (e.g., "Welcome, Test3 Test 👋").

Step 2: Go to Attendance Action

• From the Home screen, under Human Resources, tap “Attendance action”.

Step 3: Check-In (Start Work)

• You will see a message: “Welcome Back! Check-In before you start working”
• Date, Time, and Location will be filled automatically.
• Tap the green “CHECK-IN” button.
• Your location (e.g., in bound) will be recorded.

Step 4: Check-Out (End Work)

• At the end of your shift, open the app again.
• Go to Attendance action
• You will now see a message like: “Working from On-site – You have been working for 00:00 Hours”
• Tap the red “CHECK-OUT” button to finish your workday.

Backend features of your Employee check-in app

QR Code

• Every employee gets a unique QR code.
• Can be scanned using the mobile app to mark Check IN or OUT.
• Useful for fast and secure attendance tracking.

Employee Check-In Records (Log List)

• You can view a list of check-ins and check-outs for each employee.
• Shows details like:
1. Employee Name
2. Log Type (IN/OUT)
3. Date & Time
4. Location (e.g. Mobile App)
• You can also filter or search employees (like typing "test" to find “Test3 Test User”).

Employee Profile

• Each employee has a profile with personal and HR details:
• Name, Gender, Age, Date of Birth
• Date of Joining, Years of Service, Status (Active)
• QR Code (used for scanning and check-in/out)
• Option to mark "Checked IN" or restrict their check-in to specific locations.

Location Restriction (Geo-Fencing)

• When you enable “Restrict Location”, you can set the exact location on the map where the employee is allowed to check in.
• Includes:
• Latitude and Longitude
• Visual map to select the reporting location
• Helps to make sure employees are physically present at the allowed location during check-in.

Learn how to use the attendance app in minutes!👇