Employee Check-in

Introduction

Employee Check-in is a feature introduced by ERPGulf in ERPNext that integrates with BioTime devices for recording employees’ punch-in and punch-out. The system uses a single document type for both IN and OUT logs, making attendance tracking simple and automated.

Pre-requisites

• HRMS Module must be installed in ERPNext.
• Access to BioTime
• A valid BioTime URL and Token (unique for each company).

Getting BioTime URL & Token

To connect ERPNext with BioTime, you need a URL and an Auth Token.

Steps to Get Token

1. Open Browser
• Enter: http://:/api/docs/#/jwt-api-token-auth

Example: http://192.168.218.8:8090/api/docs/#/jwt-api-token-auth

• serverIP → BioTime server/computer IP (e.g., 192.168.218.8)
• serverPort → Server port (default: 8090)
2. Enter Credentials
• Username: BioTime system username
• Password: BioTime system password
3. Click “Try it out” (in API docs) or use Postman to send request:

{

"username": "admin",

"password": "admin"

}

4. Copy Token
• The system will return a token like this:
• { "token": "a9e60c0af10aeed83af39365b3a96c174752b7" }

Configure BioTime in ERPNext

In ERPNext:

1. Go to BioTime Settings.
2. Enter:
• BioTime URL (your server URL)
• BioTime Token (the one generated above)
3. Save settings.

Employee Check-in Usage

When employees punch in/out on BioTime devices, ERPNext will record logs automatically.

Each Check-in record includes:

• Employee ID & Name
• Log Type → IN / OUT
• Time → Exact punch time (based on timezone)
• Device ID → Captured from BioTime
• Skip Auto Attendance → Option to exclude entry from attendance

⚠️ If the check-in is outside shift hours, you’ll see a warning. Adjust the shift timing and click Fetch Shift if needed.

Benefits

1. Real-time sync with BioTime
2. Eliminates manual entry of attendance
3. Single DocType for IN/OUT logs
4. Works with Auto Attendance in ERPNext